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Check with seller Administrative Co-ordination-CVRM Early Commercial & Established Brands Wilmington

Published date: April 3, 2022
  • Location: Wilmington, Delaware, United States

AstraZeneca is a global innovation driven biopharmaceutical business and we are investing very heavily in our scientific and clinical capabilities. We discover, develop, manufacture, and market small molecules and biologics for important areas of healthcare, which include some of the world's most serious illnesses: oncology, cardiovascular, infection, autoimmune, respiratory, and inflammation.

We are active in over one hundred countries with a growing presence in emerging markets including China, Brazil, Mexico and Russia. We employ over 50,000 people and invest over $5 billion in R&D each year.

We are proud to have a unique workplace culture that inspires innovation and collaboration. Here employees are empowered to express diverse perspectives and are made to feel energized, valued and rewarded for their ideas and creativity.

We are looking for an enthusiastic experienced individual, to join and support the Global CVRM Early Commercial and Established Brand teams. This team members will show initiative, and who is willing to learn and develop, with excellent communication skills and a proactive approach to join this dynamic and effective global team. A team player, you will work closely with the other CVRM PAs and Administrator’s, providing cover as appropriate during annual leave periods. This is an exciting opportunity for you to take on a challenging, proactive and varied role within our team. The role will support the VP Early Commercial and Executive Director of Established Brands and their respective teams located across our AZ hubs in the US and UK. Your focus will be providing high quality, professional AC support to senior managers across the department.

This role will include extensive diary management, coordinating internal and external meetings, arranging virtual meetings and videoconferences, managing complex travel including visa arrangements, as well as organizing and preparing material for key meetings and communications. You will be required to attend key team and project meetings; supporting preparation of meeting agendas and other relevant documentation, and taking minutes and tracking actions.

You will work closely with the relevant managers on their budgets, running monthly reports and tracking T&E accordingly. You should also have experience of processing expenses and purchase orders, as you will be responsible for raising all purchase orders for the teams and working with finance to resolve any problems or queries that arise.

You will become an expert user across key business systems and tools such as, MS Teams, Coupa, Concur, Box, Sharepoint etc. and provide a professional point of contact for the department, and wider CVRM TA. You will possess excellent verbal, written and interpersonal skills, good business awareness with sensitivity to confidential information, a can-do attitude balanced with a good sense of humor. Being a confident individual, you will enjoy working with stakeholders across all levels of our organization, across different time zones and with people from many cultures, building networks and supporting colleagues. You will have strong influencing skills with the ability to engage relevant people in developing solutions, always looking for efficiencies and improvements. Often working independently, you must be able to respond to changes in customer and stakeholder demands with the flexibility to adapt to changing situations.

Main Duties and Responsibilities

Proficiency with Outlook to manage busy calendars, schedule meetings, conference calls/MS Teams/Zoom, and special events/large meetings
Facilitate work though contracting routes, to enable rapid SOW creation and project initiation along with purchase order creation, invoice resolution and other financial administration. Proficiently support departmental budgets and monitoring of budget expenditure
Responds on behalf of the senior leaders to different stakeholders maintaining high professional standards whilst meeting conflicting needs
Arrange multi-location domestic and international travel arrangements and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely action is taken. Monitor VISA’s and Passport expirations to ensure they are current
Work with Vendors to help schedule meetings and help facilitate logistics
Work with leaders to help prioritize work and realize efficiencies within the team
Effectively manage special projects and other administrative duties as assigned

Essential Requirements

High School Diploma or GED required; Bachelor’s degree preferred
A minimum of 5 years of administrative experience required. Experience supporting senior leaders strongly preferred
Must have strong written and communication skills and the ability to interact confidently with executives/ employees
Should be able to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team
Flexible to adapt to ever changing needs and deadlines
Must be able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion
Must be able to demonstrate tact, persuasion and/or negotiation and maintain confidentiality
Previous Pharmaceutical, Biotechnology, Healthcare or AstraZeneca experience strongly preferred
Strong time-management skills
Experience working in a fast-paced global environment
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Desirable Requirements

Strong IT skills and previous use of MS Teams, Coupa, Concur, BOX/SPOL
Efficient in supporting staff with software updates.

Join us today.

AstraZeneca has taken critical steps to protecting colleagues, loved ones, and patients from COVID-19 and its variants. COVID-19 vaccination is required for all US employees, and weekly PCR COVID-19 testing is required for those who are unvaccinated or have an approved accommodation

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