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Check with seller Administrative Services Coordinator I Burlington

Published date: April 3, 2022
  • Location: Burlington, Vermont, United States

Overview
The Vermont Department of Health's Local Health Division has a unique opportunity for an ambitious candidate who is passionate about joining a diverse team who thinks globally to learn and improve business processes. The Local Health Divisions' 12 District Offices strive to provide the best public health services, promoting wellness for all Vermonters. Your work will help our staff to achieve this mission.

The Administrative Services Coordinator is responsible to keep resource documents current, ordering products, accounts payable and supporting the communication efforts for the division.

The ideal candidate will have skills in accounts payable best practices, be detail orientated, motivated, and interested in enhancing the efficiency of our office. Experience with accounts payable, invoicing, ordering, process flows, drafting procedures, guidelines, and job aids or providing improvements to systems is preferred.
Who May Apply
This position, Administrative Services Coordinator I (Job Requisition #24243) , is open to all State employees and external applicants.

If you would like more information about this position, please contact Tori.Steffens-Hodgkins@vermont.gov .

Resumes will not be accepted via e-mail. You must apply online to be considered.

Please note that multiple positions in the same work location may be filled from this job posting.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.
Class Definition
Coordinates the administration of a variety of functions of a small division, or office. Evaluates and uses information to make recommendations; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. The work is assistive in nature and focuses on extending the capabilities of professional or managerial positions. Supervision may be exercised over a small staff of technical and/or clerical subordinates. Work is performed under the general supervision of an administrative superior.
Environmental Factors
Work is performed in a standard office setting.
Minimum Qualifications
High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field.

OR

One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
Special Requirements
For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required.

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).
Total Compensation As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

80% State paid medical premium

Dental Plan at no cost for employees and their families

Flexible Spending healthcare and childcare reimbursement accounts

Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan

Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule

Low cost group life insurance

Tuition Reimbursement

Incentive-based Wellness Program

Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website. Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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