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Check with seller Administrative Assist., Research Records Denver

Published date: April 3, 2022
  • Location: Denver, Colorado, United States

We are a leading independent global asset manager, dedicated to delivering the best outcomes for our clients through a highly diversified range of actively-managed products. We are truly global, supporting our individual and institutional investors across a range of products, encompassing equities, fixed income, multi-asset and alternatives. Our high-energy and collaborative culture at Janus Henderson helps our client achieve their goals and ensures that our people love the place they work.

The department

Janus Henderson offers expertise across all major asset classes, with investment teams situated around the world. These dynamic teams are structured and operate in ways that are best suited to their asset classes and manage products designed to meet a range of investor needs globally. We do not impose top-down house views; instead we allow an appropriate level of flexibility within a controlled environment and encourage the sharing and debate of investment ideas. Our Investment teams are grouped under: Equities, Fixed Income, Multi-Assets and Alternatives.

Overview of the role

The Administrative Assistant will be responsible for providing research and administrative support to the Janus Henderson Investments team. The research support services are an imperative function required to meet the research-related and investment record archival requirements of the Financial Services industry. This role will also help coordinate all external company and analyst meeting requests, add meetings & calls to centralized calendar and pre-register on-site visitors. Administrative tasks also include but are not limited to, making travel arrangements, preparing expense reports, scheduling appointments and meetings, managing multiple calendars, preparing correspondence, reports and presentations, screening and directing telephone calls, ordering supplies, handling incoming mail, maintaining files, and database maintenance. Work is performed with some supervision.

Duties and responsibilities

You will:
Maintain the file room operations in compliance with our record keeping obligations.
Provide support to the Investment Team in order to comply with record keeping requirements.
Assist the Legal Department by providing information related to subpoenas or special legal requests.
Maintain and update procedures for all processes in the file room and individual offices.
Accurately maintain the records database.
Respond and process all requests from the File Room inbox (printing, earnings information, research, etc.)
Respond to all requests from the MeetingRequest inbox (external company meeting request, add meetings & calls to centralized calendar, register on-site visitors)
Perform a variety of administrative tasks for a specified person, department, and/or function. Tasks may vary depending on specific business unit requirements.
Schedule appointments, coordinates meetings and manage multiple calendars.
Answer, screen, and direct incoming telephone calls, ensuring a high level of customer service.
Make travel arrangements and prepares expense reports.
Prepare and edit standard presentations, including formatting and improving presentation layout.
Prepare routine and specialized correspondence, memos, and reports as required.
Handle incoming and outgoing department mail, which may include opening, reading, sorting, copying, distributing, and filing as necessary.
Assist department with miscellaneous tasks, including data entry, ordering office supplies, copying, faxing, and establishing and maintaining department files.
May be responsible for managing some departmental projects.
Provide back-up for the other departments when necessary.
Carry out additional work as assigned.

Technical skills and qualifications

High School diploma or GED required.
Some administrative experience preferred.

Competencies required

In addition to putting clients first, acting like an owner, and succeeding as a team, the competencies for this role include:

Strong interpersonal and customer service skills.
Intermediate to advanced computer skills, including MS Word, Excel, PowerPoint, databases.
Ability to prioritize effectively and manage workload and demands independently.
Ability to manage multiple busy calendars.
Strong verbal and written communication skills.
Excellent attention to detail is a must.

Ongoing competence in the role to be assessed, in line with applicable regulatory requirements, by:

Annual performance appraisal
Completion of all assigned compliance training

Compliance requirements

At a minimum the role will require you to:
Place the interest of Janus Henderson’s Clients first, act in accordance with TCF (Treating Customers Fairly) principles
Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if additional guidance is required
Understand and abide by all Janus Henderson policies applicable to your role, and seek support/guidance of the policy owner guidance when required
You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary.

Compensation Information

The base salary range for this position Is $55,000 - $60,000. This range is estimated for this role. Actual pay may be different.

#LI-SM1

#LI-Hybrid

Annual Bonus Opportunity: Position is eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

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