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Check with seller Administrative Assistant and Receptionist - Office & Admin Specialist Int Minneapolis

Published date: April 3, 2022
  • Location: Minneapolis, Minnesota, United States

Job Details

Job Class: Office and Administrative Specialist, Intermediate

Working Title: Administrative Assistant and Receptionist

Who May Apply: Open to all qualified job seekers
Date Posted: 3/30/2022
Closing Date: 4/12/2022
Hiring Agency/Seniority Unit: Minnesota Department of Veterans Affairs/ Veterans Affairs-AFSCME
Division/Unit: Central Office / Public Relations & Comm
Work Shift/Work Hours: Day Shift/8:00 am - 4:30 pm
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $18.10 - $24.00/hourly; $37,792 - $50,112/annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
FLSA Status: Nonexempt
Connect 700 Program Eligible: Yes
Job Summary

Provide administrative and clerical duties to the Communications Director and Communications staff. May provide administrative and clerical assistance to the Commissioner, Deputy Commissioner, Sr. Admin Officer and other managerial staff, as assigned. Serve as Receptionist for the MDVA Veterans Service Building location. Provide reception services to the customers, clients and staff of the Minnesota Department of Veterans Affairs. NOTE: This role requires working on-site Monday - Friday from 8:00 a.m. to 4:30 p.m.

Qualifications

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Customer service skills sufficient to assist Veterans/customers in person, by phone, and in writing/by email with tact and diplomacy, meeting quality standards
Word processing sufficient to use software such as Microsoft Word to create, format, edit, print and save a variety of documents including tables, charts and graphs, to type and format letters and memos, and create reports by combining and presenting data from multiple sources in an organized format
Spreadsheet skills sufficient to use software such as Microsoft Excel to enter, compile, store and retrieve data
English language skills sufficient to use business English grammar, spelling, and punctuation to edit reports, letters, and other documents, and to communicate effectively
Preferred Qualifications
Administrative support skills including ordering supplies, processing invoices, tracking expenses, facilitating mailings and researching information online.
Knowledge of the principles and practices of office management
Excellent communication skills
Experience working in a marketing or public relations office
Additional Requirements

This position requires successful completion of the following:

Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It also includes contact with the applicant's current and former employer(s).
Application Details

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about the position, contact Anjali Bajracharya at anjali.bajracharya@state.mn.us or 612/209-5031

If you are a Connect 700 applicant, please email your Connect 700 certificate and the job positing ID number to Anjali Bajracharya at anjali.bajracharya@state.mn.us on or before the job posting close date.

Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%.0fficial written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please E-mail the documentation, your DD214, and the job posting ID number to Anjali Bajracharya at Anjali.Bajracharya@state.mn.us no later than the job posting closing date.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.

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