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Check with seller Administrative Assistant - HR Baltimore

Published date: April 3, 2022
  • Location: Baltimore, Maryland, United States

Position Summary

The Administrative Assistant is responsible for supporting all administrative duties and general coordination activities for the Corporate Human Resources Leadership team. Specifically, this includes coordinating and facilitating leadership team’s daily and weekly calendars, reserving, and preparing facilities and materials, efficiently maintaining records, including processing expense reports. This role would also support in coordinating and leading group team building and give-back events. If applicable, support in the development of presentations for internal and external audiences.
This person serves as the first point of contact for 3 HR VPs and can efficiently execute the roles and responsibilities of this position in a fast-paced dynamic environment. The successful candidate is a trustworthy individual with great integrity who follows through with commitment and is perceived as dependable and conscientious. He/she will exhibit professionalism and ethics, a drive for results and demonstrate personal responsibility for his/her performance.

Essential Duties & Responsibilities
Manage calendars
Assist with preparation of meeting agendas and minutes as well as presentations
Maintain historical meeting records and files
Organize and coordinate team building events
Coordinate new teammate onboarding process for department
Manages updates to team’s SharePoint site
Coordinate and arrange travel
Process and reconcile expense reports
Manage recurring HR reports
Other duties as assigned
Qualifications (Knowledge, Skills & Abilities)
Strong written and verbal communication skills crucial to effective interaction with all levels of the organization including senior level executives and their assistants.
Ability to partner with external resources including consultants, vendors and suppliers.
Ability to develop, use and sustain strong cooperative relationships with all levels of the organization in all relevant functions.
Must have strong computer literacy including Outlook, Power Point, Excel, Word, along with web navigation and research. Experience with SAP, Ariba, and Keynote is a plus.
Prior experience working in a fast-paced environment with the ability to multi-task and remain calm under pressure.
Strong organizational skills and the willingness to be detail oriented. Ability to prioritize tasks and ensure all deadlines are met. Flexible with change and able to shift gears quickly.
Self-motivated, proactive and capable of both working within a team environment and independently.
Ability to exercise independent judgment to fulfill the responsibilities of the role and group.
Competency in general administrative skills including phone, calendar maintenance, filing, etc.
Assist in the preparation of special projects and presentations as needed.
Energetic personality with an “I can help take care of it” attitude.
A vested interest in learning and growing at UA
A sound work ethic, a desire and commitment to accept increasingly greater challenges and responsibilities.
Flexibility to work as needed to attend to urgent priorities.
Education And / Or Experience
BS/BA preferred; minimum of two (2) years of relevant experience
Demonstrated ability to creative problem-solving techniques to resolve issues before they escalate
Ability to maintain confidential information and exercise good judgment when handling sensitive issues
Other Requirements
Location: This individual must reside within commuting distance from our global headquarters in Baltimore, MD
Return-to-Work Designation: 2-3 days a week in-office, the remainder of work week remote at home
No relocation provided

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