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Check with seller Administrative Assistant Milwaukee

Published date: April 3, 2022
  • Location: Milwaukee, Wisconsin, United States

Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

In the role of Administrative Assistant you will, under general supervision, perform routine administrative duties including drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors. Provide key support to Program Director/Program Manager of Physician Assistant (PA) Studies throughout development and growth of a new degree program.

Prepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages.
Answer and relay telephone calls, resolve routine inquiries, and take appropriate messages.
Gather information needed to compile and prepare reports from multiple sources following a predetermined reporting schedule.
Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned staff.
Order and track office supplies
Process basic payment requests, requisitions, and invoices.
Greet and direct visitors providing factual information.
Maintain records and file system to effectively manage information following regulatory guidelines.
Respond to various situations in the work of the division or department.
Perform other duties as assigned.

Preferred Schedule:
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:
Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis

High school diploma
3 years of experience

Preferred Qualifications:
Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.
Healthcare or higher education, providing support for senior leadership, communications, project coordination

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
On campus Fitness Facility, offering onsite classes.
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see:

For a brief overview of our benefits see:

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.


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