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Check with seller Administrative Assistant Los Angeles

Published date: April 3, 2022
  • Location: Los Angeles, California, United States

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How you’ll LEAD:
We are looking for an Administrative Assistant to provide support to the EVP Global Physical Operations and team, located in Santa Monica, CA. The ideal candidate will come from Music or Entertainment and have previous experience supporting an EVP, President or other high-level executive. Experience supporting more than one senior executive is ideal, but not required. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude.

How you’ll CREATE:
Provide Executive assistant duties for EVP and team
Responsibilities
Keeping diary, arrange meetings and conference calls via telephone and email
Cover phone lines and manage/update calendars
Coordinate and prioritize incoming verbal and email requests
Book travel, accommodations, & car services
Maintain a strong working knowledge of artist roster, employees, and important external contacts
Work closely with other executive assistants and occasionally cover their phone lines
Manage the offices
Exercise discretion when patching calls, rolling calls, and interrupting meetings
Proactively prepare the executives for meetings
Greet meeting participants & arrange tours
Order and set-up food service for meetings
Promptly address any IT issues
Handle administrative duties
Process travel & entertainment expenses
Create and send grammatically/punctually correct internal/external company communication
Archive and organize emails by topic and keep apprised of ongoing deals
Create and maintain presentations and other projects as assigned
Track vacation for salaried employees
Order office supplies, make restaurant reservations, and approve expenses
Generate weekly reports for team
Manage and maintain production sample music delivery/sharing

Bring your VIBE:
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
Ability to interact comfortably and effectively with employees of companies we do business with
Self-motivated, proactive, and resourceful
Excellent follow-through and attention to detail
Flexible – able to adjust to changing priorities, and able to multi-task
Excellent customer service skills
Excellent organization and time management skills
Excellent written and verbal communication
Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
Minimum 3 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.
Experience supporting more than one senior executive is preferred.
Music or entertainment experience is highly preferred.
Bachelor’s Degree preferred

Perks Playlist:
Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
Paid Time Off – Paid Holidays, “Winter Break”, Summer Fridays
Student Loan Repayment Assistance
Employee Developmental Support
Annual Gym Reimbursement Package

Universal Music Group is an Equal Opportunity Employer

“All UMG employees are currently required to be fully vaccinated against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law”

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

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