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Check with seller Administrative Assistant Atlanta

Published date: April 3, 2022
  • Location: Atlanta, Georgia, United States

The Executive Assistant for Disney Ad Sales provides key administrative and sales support to a group of Executive Leaders and is the acting Office Manager for our Atlanta Office. This role is responsible for day-to-day coordinating of internal and external events for the office, scheduling conference room meetings, booking varying travel arrangements, and overall cross-department collaboration within Disney Ad Sales to help facilitate fulfillment on departmental needs related to but not limited to marketing, ticketing, sales communications and purchasing. Additional support can involve ticket allocations, designing/editing sales materials, processing expenses and IT troubleshooting.

Responsibilities :
Read relevant newspapers and trade journals so you understand the mission of the office;
Create multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels;
Review your leader’s schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus;
Understand the day’s priorities so you can be smart about how you direct phone calls;
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
Schedule conference rooms, meetings and video calls;
Act as “casual buyer” for the department, and for all office supplies;
Manage purchase orders and vendor contract processing;
Process expense reports, renew memberships & subscriptions and work on ticket requests for shows;
Prepare regular reports and summaries for distribution - you’ll have tasks that you “own” completely;
Manage large purchase orders and vendor contract processing;
Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including many who are quite senior in the organization;
Plan events like offsites as well as smaller-scale gatherings such as service recognition parties;
Partner with all executive support professionals within the segment in order to ensure smooth, effective & accurate communication to the broader team
Additional office support and supply management, as needed
Welcoming visitors into regional office by creating a warm friendly environment
Perform general office/facilities management duties to include:
Maintain inventory of all office supplies (general supplies, paper, toner, etc.)
Ensure kitchen and supply areas are stocked, clean and functional.
Serves as a strategic liason between regional office and TWDC Headquarter offices

Basic Qualifications :
At least 3 years of providing administrative assistant support at the Director or above level and/or equivalent experience;
Prior experience providing office management support
Strong written and verbal communication skills,
Ability to multi-task and prioritize deadlines/deliverables;
Proficiency with all types of computers, phones and office equipment;
A calm head and steady hand to deal with the unexpected;
Complete reliability handling confidential information;
Desire to go the extra mile without being asked; willingness to learn
Strong organizational skills and attention to detail; and
A professional demeanor, positive outlook and a can-do attitude.

Required Education :
Required-High School degree and/or equivalent experience
Preferred-Bachelor’s degree

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