Check with seller Administrative Assistant/Police Programs Coordinator Bridgeport

General Statement of Duties

Provides clerical and administrative support to the Police Department’s Command Staff relating to department operations and police community programs.

Reports to Chief of Police or Command Staff Designee.

Qualifications

Education and Experience:
Associates Degree plus three (3) years of related work experience providing administrative support in a law enforcement, legal, or municipal environment.

Additional Certifications, Licensing or Requirements: Must be a Notary Public, or obtain credentials within the first 6 months of appointment in the position. Must submit to a law enforcement background screening including fingerprinting and may be denied appointment to the position on the basis of such review.

Qualifications:
Demonstrated knowledge of administrative office practices and procedures.

Proven technology skills including proficiency with the Microsoft Office Suite and industry-specific software.

Demonstrated ability to communicate effectively, both in writing and orally.

Proven ability to deal tactfully and courteously with officials, professionals and the public.

Proven ability to establish and maintain positive working relationships with colleagues and supervisors.

Demonstrated ability to apply the appropriate laws, ordinances, regulations and departmental policies and procedures to routine decisions.

Demonstrated ability to multi-task and meet deadlines in a fast-paced environment.

Demonstrated ability to work independently with minimal supervision.

EXAMINATION:
100% Written Examination
Pass/Fail Computer Skills Examination

Job Description

Department: Police

FLSA Status: Non-Exempt

Bargaining Status: GMEA

Salary Range: B

Date Created: December 2018

Date Amended: March 2022

Duties and Responsibilities:
Maintains Unified Policy Manual (UPM), including processing updates and publishing electronic and hard copies in accordance with departmental procedures.

Creates and maintains departmental personnel and discipline files.

Processes documents such as applications, permits and other forms for various Police programs.

Organizes, files, stores and retrieves documents.

Ensures the confidentiality of sensitive documents.

Researches and assembles records in response to requests.

Creates informational brochures.

Plans and coordinates ceremonies and special events.

Coordinates the services of vendors, contractors and consultants.

Monitors the work clerical staff as required.

Creates, edits and/or maintains documents and spreadsheets related to various matters.

Supports Town policies and philosophies.

Performs other related work as required.

Supplemental Information

All positions may be subject to an interview process.

The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.

The eligible list containing the names of successful examination candidates will be in force for a minimum period of six (6) months, and will allow candidates to be considered for appointment to vacancies in the position that are available during that timeframe.

All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test, given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.

The Town of Greenwich has implemented a policy of background investigations all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.

If claiming veteran's preference, proof (DD-214) must be submitted at the time of application.

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