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Check with seller Administrative Associate III Billings

Published date: April 3, 2022
  • Location: Billings, Montana, United States


Montana State University Billings is the third largest University in Montana and is located in Montana’s largest city. The University has five colleges, through which it serves a diverse student body and a broad regional community. Our staff and faculty strive to transform the lives of our students by empowering them to succeed in achieving their educational and life goals. To give our students the best possible path to success in achieving their goals, we are committed to closing equity gaps via our recruitment, retention, and completion initiatives. MSUB faculty and students are also active in scholarship and creative endeavors on state-wide, national, and international stages. Our programs are responsive to community needs and partner with local and regional entities to provide clinical, internship and experiential learning opportunities to our students. MSUB is an innovator in teaching strategies and modalities that accommodate students’ individual learning needs and busy lifestyles. Interested individuals can obtain more information about Montana State University Billings at .

College: City College

Position: Administrative Assistant III

Start Date: Immediately

Salary: Commensurate with education and experience

Bargaining Unit: Montana Public Employees Association (MPEA)


City College is a rapidly growing institution that serves as the two- year community college arm of MSUB. The College offers workforce and applied technical and career education via industry workforce training, certificate and associate of applied science programs, and university-transfer opportunities via associate of science and associate of arts programs. City College faculty and staff are committed to providing an outstanding student- centered learning environment.


This position reports directly to the Dean of City College and supports the Dean, the office of Dual Enrollment, and three academic departments (Computer Systems Technology - CST; Business, Construction, and Energy Technician - BCET; Transportation and Welding). This position provides administrative and technical support to all listed program areas including but not limited to: clerical duties, search committees and hiring documents, answering routine questions, scheduling and tracking faculty and staff travel, ordering equipment and supplies, and maintaining the Dean’s calendar. This position also provides support to the Dual Enrollment office in the form of registering and admitting dual enrollment students to MSUB, tracking student registrations, ensuring all students have submitted Release of Information forms, proctoring placement tests, coordinating payments to faculty mentors, and tracking memorandums with Docusign.

This position operates with the expectation to share the university’s commitment to continuous quality improvement. Supporting and engaging in the university’s continuous quality improvement course of action is expected.


  • Associates degree
  • Demonstrated experience and understanding of dealing with confidential information.
  • Progressively responsible administrative experience and/or equivalent combination of education and experience.
  • Strong ability to manage multiple tasks from multiple parties.
  • Knowledge of principles and practices of office procedures/management.
  • Strong oral and written communication skills.
  • Strong organizational skills.
  • Demonstrated ability to maintain effective communication and working relationships with staff, faculty, students, and the general public.
  • Demonstrated proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.


  • Bachelor’s degree
  • Experience working at a community college or university
  • Experience working with SCT Banner


  • MSUB application
  • Current Vita or Resume
  • Cover letter (no more than 2 pages)
  • List of 3 professional references including names, addresses, phone numbers, email addresses
  • Transcripts for all degrees earned

Job Types: Full-time, Contract

Pay: From $15.25 per hour


  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Work Location: One location

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