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Check with seller Administrative Professional 4 Columbus

Published date: April 3, 2022
  • Location: Columbus, Ohio, United States

Primary Location: United States of America-OHIO-Franklin County-Columbus
Work Locations: Ohio Department of Education 25 South Front Street Columbus 43215-4104
Organization: Education
Classified Indicator: Classified
Bargaining Unit / Exempt: Exempt
Schedule: Full-time
Compensation: 23.13
Unposting Date: Apr 3, 2022, 10:59:00 PM
Job Function: Operational and Administrative Support
Job Level: Individual Contributor

Agency Contact Name: Sandra Kellam
Agency Contact Information: sandra.lee@education.ohio.gov

Administrative Professional 4
(2200023Y)

Job Duties

About Us:
The Ohio Department of Education is a diverse team of passionate, education-focused professionals dedicated to fulfilling the vision established in Each Child, Our Future, Ohio’s strategic plan for education. The vision is, “In Ohio, each child is challenged to discover and learn, prepared to pursue a fulfilling post-high school path and empowered to become a resilient, lifelong learner who contributes to society.” Ensuring this vision for each of Ohio’s 1.7 million students, in partnership with more than 240,000 educators across the state, is no small feat. Under the leadership of the superintendent of public instruction and governed by the State Board of Education, Department team members, in collaboration with a wide range of partners, are sharply focused on helping schools and districts continually improve to be the best they can be for each child. Equity and impact are core to every program, service and action. The Department’s work is well regarded both in Ohio and nationally for its innovative, leading-edge and forward-looking approach. When the Department succeeds, students succeed, communities succeed and Ohio succeeds.

Culture and Values:
Ohio Department of Education is mission driven, values a culture of feedback and places a premium on growth mindset among all its team members. Together the enterprise is building a continuous learning and improvement community.

Overview:
The Ohio Department of Education Offices of Organizational Effectiveness and Human Resources seeks an Administrative Professional 4 to support a systematic approach for enhancing the performance of its operations and employees and managing the employee life cycle (recruiting, hiring, benefits and compensation, labor relations, and training and development). Assists and supports office leaders and team members with human resource functions, equity initiatives, implementation activities, audits, and agency-wide projects. This position reports to the Chief of Organizational Effectiveness.

Responsibilities and Duties:
Provides administrative and non-routine administrative support for office leadership (i.e., independently formulates decisions and/or judgments involving non-legal interpretation of policies and procedures as they would apply to given situations to resolve problems, to prepare correspondence and/or reports and to carry out other assignments) and on agency projects and equity initiatives including:
coordinates and schedules meetings; maintains calendars;
responds to correspondence in writing and/or by telephone;
communicates decisions, directives and/or assignments to appropriate staff;
assist with preparing and distributing meeting agendas;
attends meetings, takes notes, compiles documentation and creates minutes and meeting reports;
operates personal computer to maintain, organize and archive electronic and paper files and information;
creates surveys, collects survey data, and analyzes results; coordinates requests for information across multiple offices including tracking status of requests, compiling information and creating draft reports;
creates PowerPoint presentations;
documents office policies and procedures;
submits and monitors requests for granting and revoking access to various Department systems;
post content on webpages; and maintains inventory of general office supplies and orders as needed including entering purchase order requisitions.
Provides administrative support for Hiuman Resource functions (recruiting, hiring, payroll and benefits, labor relations, and training and development) including:
enters routine talent acquisition information in various systems such as Recruit OnBoard and OAKS;
assists with employee reference checks; maintains and updates tables of organization;
monitors acknowledgements and signatures on required forms;
assist with creating routine reports regarding position vacancies, employee statistics and recruiting/hiring efforts;
answers and responds to telephone inquiries for Human Resources, screens and forwards calls appropriately;
assists with requests for remote work equipment and work options agreements;
and may assist with scheduling talent acquisition interviews.
Assists with administrative tasks, related state and federal audits and projects assigned to the Department’s Implementation Unit.
Performs other duties as assigned.

What’s in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan.

Dental, Vision and Basic Life Insurance

Dental, vision and basic life insurance premiums are free after one year of continuous service.

Time Away From Work and Work/Life Balance

Paid time off, including vacation, personal, and sick leave
11 paid holidays per year
Childbirth/Adoption leave

Ohio Public Employees Retirement System

OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Qualifications

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

  • Or 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
  • Or 12 mos. exp. as Administrative Professional 2,16872.
  • Or equivalent of Minimum Class Qualifications For Employment noted above.
Knowledge

(1) Agency Policies & Procedures; (2) Customer & Personal Service; (3) Microsoft Office Suite;

Skills

(4) Critical Thinking; (5) Monitoring; (6) Organization & Planning; (7) Coordination/Collaboration; (8) Prioritization, Judgement and Decision Making; (9) Attention to Detail; (10) Active Learning;

Abilities

(11) Communication (e.g., oral, written, active listening); (12) Comprehension (e.g., oral, written); (13) Problem Sensitivity & Discretion; (14) Problem Solving; (15) Time and Resource Management; (16) Develop Reports and Presentations; (17) Proof Documents

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