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Check with seller Commercial Card - Executive Administrative Assistant -Wilmington Wilmington

Published date: April 3, 2022
  • Location: Wilmington, Delaware, United States

We are seeking an Executive Administrative Assistant to strategically support a Group Head and various team members with a variety of administrative tasks and key projects. This candidate must lead all initiatives from conception to completion. This individual will work behind the scenes to seamlessly execute on all deliverables.

The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. This candidate must be driven by a first class goal to make a substantial and valuable impact to the firm.

The successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the Group Head and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Responsibilities:
Maintain and manage complex and detailed calendar for a Group Head
Screen incoming calls and determine the level of priority while using caution in dispensing information
Responsible for the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel
Organize all aspects for offsite conferences and external events; including catering and transportation
Expense Management - Processing invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Subject matter experts for policies and procedures
Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
Produce high quality emails and messages to individuals at all levels of the organization
Maintain current organizational charts and Executive Bio's for the Segment/Region Head
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations including printing and binding for client meetings
Work cooperatively with administrative assistants team, in positive partnership to back up each other smoothly
Lead and coordinate adhoc projects as requested
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office

Qualifications:
Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
Effective interpersonal skills
Superior oral and written communication skills
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Advanced ability to organize
Tact and good judgment in confidential situations and proven experience interacting with senior management
At least five years of administrative experience ideally supporting at the Managing Director level (or equivalent) or above
College degree is a plus

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.

As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Full vaccination is a requirement for this role for new hires joining JPMorgan Chase. Additional requirements include sharing information including your vaccine card in the firm's vaccine record tool and may include mask wearing and social distancing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.

Note: The requirement to be fully vaccinated to be hired for this role does not apply to roles with a work location in Arkansas, Florida, Iowa, Montana, and Tennessee. For applicants to these roles, JPMorgan Chase will consider all qualified applicants regardless of vaccination status, due to state and local laws.

Equal Opportunity Employer/Disability/Veterans

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