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Check with seller Full Time Administrative Assistant Sioux Falls

Published date: April 3, 2022
  • Location: Sioux Falls, South Dakota, United States

Description: Work for Good. Do you want a career with meaning and purpose? Children’s Home Society is one of South Dakota’s leaders in providing services to vulnerable children, women, and families.
As part of Children's Home Society, you will truly Work for Good every day—helping to change the world one day at a time, one child at a time, one woman, one family, one smile, hug, and heart at a time.
Children’s Inn, a program of Children’s Home Society, in Sioux Falls, SD is currently seeking a full-time Administrative Assistant to provide receptionist, clerical support, and volunteer coordination in accordance with the organization’s Mission Statement and Core Values.
What You’ll Do:
Your responsibilities as a full-time Administrative Assistant would include:

  • Answer doors and assist visitors.
  • Answer telephone, route callers and distribute messages
  • Train new staff and volunteers on Receptionist duties.
  • Maintain confidentiality and security standards at all times.
  • Receive and distribute incoming mail, and prepare and post outgoing mail.
  • Assimilate and type reports and correspondence.
  • File administrative correspondence and reports.
  • Provide assistance with billing, data entry and year end reports as requested.
  • Assist in microfilm process.
  • Receive and document in-kind donations.
  • Assist with data entry and maintenance of client electronic records database.
  • Maintain conference room reservations and room set-up, as requested.
  • Assist with new employee badge and photo processing as requested.
  • Maintain employee calling tree.
  • Attend assigned meetings and training.
  • Assist with client needs in shelter, as requested.
  • Other projects as assigned for administrative and program staff.
  • Make sure volunteer files comply with licensing standards and requirements.
  • Coordinate suitable placements of volunteers at Children’s Inn.
  • Coordinate group volunteer activities, as appropriate.
  • Provide orientation and training to volunteers commensurate with the position.
  • Provide performance evaluation and feedback to volunteers, commensurate of activity level.
  • Maintain records of volunteer activity
  • Ensure volunteers are recognized and appreciated.
  • Coordinate volunteer support for special events and fundraising events.
  • Seek input from staff regarding needs and opportunities for volunteers.
  • Respond to volunteer inquiries & referrals from both individuals and groups in a timely manner

What We'll Love About You:

  • Client/visitor feedback is positive.
  • Telephone is consistently answered within 4 rings as evidenced by supervisory overview.
  • Few, if any, errors occur in directing callers and taking messages.
  • Feedback from staff regarding team effort is positive.
  • Security standards are consistently maintained.
  • Misfiles do not occur
  • Annual required training is completed.
  • Confidentiality is consistently maintained.
  • Files are consistently and accurately documented as evidenced by supervisory overview/compliance surveys.
  • Data entry is consistently accurate as evidenced by supervisory records review.
  • Feedback from staff regarding support is positive.
  • Feedback from in-kind donors is consistently positive.

Schedule: 9:00 AM-5:30 PM Monday-Friday *Some evening/weekend work as needed.
Compensation: * $17.00/hr + applicable education & work experience

  • Health Benefits: Two health insurance options – Traditional Plan & High Deductible Health Plan with HSA. Vision. Dental.
  • Additional Benefits: Group Life and AD&D. Short Term & Long-Term Disability. Additional Voluntary Life, Critical Illness, and Accident plans. Employee Assistance Program.
  • Student Loan Payments & Tuition Reimbursement: Qualifying employees are eligible for up to $150 per month in Tuition Reimbursement or Student Loan Repayment.
  • Paid Time Off: Generous PTO package. 10 paid holidays.

. Requirements: Experience/Education/Skills:

  • Bachelor’s Degree in Business or Human Services preferred. Experience in a similar position desirable
  • Knowledge of and ability to use personal computers and software utilized by office.
  • Valid South Dakota driver’s license preferred.

Physical Demands and Work Environment:
Residential environment focused on care of children in crisis situations. Extended periods of PC viewing and keyboarding required. Extended periods of sedentary work required.
Must successfully complete all required background/pre-employment checks. EEO/AA

Job Type: Full-time

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