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Check with seller Office Administrator - Corporate Albuquerque

Published date: April 3, 2022
  • Location: Albuquerque, New Mexico, United States

Our Company:
An established employer having earned the Family Friendly and Top Workplaces recognition, JB Henderson Construction is a national General/Mechanical Contractor and custom Fabricator. We develop and retain long-term relationships by delivering the highest level of safety, quality, integrity, and operational excellence. We do this by integrating skilled trade professionals with process-based project management. We build the future by providing diverse career and job opportunities to support individuals, families, and communities.

Here at JBH we are known for having a small company mom and pop feel for being a large employer. We are also known for our high culture satisfaction and long tenured employees. If you want a place to call home, then we are the employer for you.

General Summary:
This position is responsible to perform a variety of clerical and administrative work in answering telephones, receiving the public, providing customer assistance, data entry/processing and record-keeping.

Core Functions:
Answers central telephone system and direct calls accordingly; manages phone lists
Receive visitors and guests and answers questions, in person and by telephone; responds to inquiries from employees and others and refers, when necessary, to the appropriate person or department
Assists payroll administrator with weekly payroll processing
Responsible for new hire packet information entry and processing
Manages cell phones and pagers; reconciles monthly bill
Manages the renewal of business licenses and certifications
Responsible for driver record review process.
Operates and manages front desk office machines
Prepares outgoing regular and express mail; sorts and distributes incoming mail
Picks up mail from post office when applicable
Sorts and distributes faxes
Creates business cards and assists with outside vendor business card orders
Assists with unemployment insurance claims
Duplicates and distributes materials
Responsible for breakroom open and closing procedures; ensures adequate breakroom supplies.
Ensures conference room is presentable throughout the day
Composes, types and edits correspondence, reports, memoranda and other material
Manages company apparel ordering when applicable
Develops and maintains office forms and procedures and assists with administrative tasks and special projects
Supports Human Resources Manager on special events

Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Ability to maintain confidentiality.

Education and Experience:
At least 1 year of administrative and/or reception experience required preferably in the construction industry
Possess a clean driver record with ability to maintain a clean driver record is required.

Physical Requirements/Travel:
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, ten-key, photocopiers, filing cabinets and all-in-one machines. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. There is local travel by vehicle, for example, to pick up mail from the post office.

Our Award-Winning Benefits:
100% paid medical, dental & vision benefits for Employee AND Dependents
401(k) with discretionary company match with no cap
Employee Stock Ownership Plan (ESOP)
Paid life and disability insurance
Employee Assistance Program
Flexible Spending Account
Paid time off

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