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Check with seller Office Specialist 2 Boise

Published date: April 3, 2022
  • Location: Boise, Idaho, United States

Description

"Serving consumers and agriculture by safeguarding the public, plants, animals and the environment through promotion, education and regulation."

The Idaho State Department of Agriculture is currently recruiting for an Office Specialist 2 in the Division of Agriculture Resources.

Referred lists will be pulled periodically. Apply as soon as possible to ensure you will be considered for this position. This job announcement will be closed if the position is filled prior to the closing date.

Example of Duties

Responsibilities:
Responsible for processing mailed documents, filing, maintenance of applicator records, license processing, and information storage.
Review and process paperwork from exam sessions.
Responsible for customer notifications/ communications.
Review and enter exam scores and create new customers in the licensing and insurance databases.
Assist with data entry needs and responds to customer inquiries/requests for information and forms.
Maintain pesticide licensing files.
Provide office support to the Applicator Licensing Section as assigned by the Applicator Licensing & Certification Program Specialist.
Answer phone calls from licensing customers and provide information regarding licensing policies, services and procedures.
Assist with administrative duties for the division, as directed by supervisor.
Review, evaluate, approve, and process records and/or documents.
Perform duties to support the Ag Resources division as the backup to the Administrative Assistant; this is a “duties as assigned” role.

Minimum Qualifications

These qualifications are mandatory requirements for this position.

Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar.
Experience using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving.
Experience reviewing documents for compliance with established procedures.
Experience using a computer to enter and retrieve information.
Experience answering a business telephone using knowledge of business telephone procedures and etiquette.
Specialty Areas: These qualifications are mandatory requirements for this position.
Microsoft Word Processing Software. Experience creating mass mailings using mail merge functions and creating documents using columns and tables to display text and data using Microsoft Word or an equivalent word processing software.
Microsoft Excel. Experience using spreadsheet software such as Microsoft Excel to create and modify electronic worksheets and design and print graphs and complex data analysis.
Experience using basic math skills to add, subtract, multiply or divide whole numbers.
Ability to keyboard/type at the rate of 40 net wpm or more.
Experience operating a 10-key by touch.

Supplemental Information

Temporary appointments from this announcement, serving at least one thousand forty (1,040) hours of continuous service, may be hired as an entrance probationary employee without further examination for the same classification and location as announced.

Candidates who reach the final hiring stage will be required to participate in a criminal background check. Having a criminal record will not automatically eliminate applicants from consideration, but may be considered as part of the hiring process.

Thank you for your interest in the Department of Agriculture!
If you have questions,

please contact us at:
jobs@isda.idaho.gov or at (208) 332-8520

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements or for the recruiting process, please contact ISDA’s HR Department at jobs@isda.idaho.gov or at (208) 332-8520.

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