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Check with seller POLICE ADMINISTRATIVE CLERK Chicago

Published date: April 3, 2022
  • Location: Chicago, Illinois, United States

Job Number: 359951

Description

BID/JOB ANNOUNCEMENT

POLICE ADMINISTRATIVE CLERK

CHICAGO POLICE Department

Patrol Services

Number of Positions: 29

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under supervision, performs administrative work in support of a District Station supervisor and/or an assigned police district watch operation, and performs related duties as required.

ESSENTIAL DUTIES

Provides customer service to the public via the telephone or through front desk interaction responding to inquiries and providing referral services
Initiates police written reports from citizens
Receives incoming telephone and voice radio calls from officers in the field requesting information
Performs record and warrant checks, logs and processes served warrants, and verifies warrant status with outside agencies
Scans and copies arrest records for distribution to different divisions and determines whether a copy may be released to the press, processes new fingerprint cards
Checks various law enforcement databases for verification of information including (i.e., license plates, arrestee data, names, and case reports)
Distributes and collects hand radios, Tasers, and keys to Police vehicles
Processes and distributes incoming crime, traffic reports and transmittal records
Assists the public in filling out reports and applications, and collects monies for warrants and permits
Provides outside agencies with crime and arrest reports after determining that the information may be released
Performs a wide variety of routine clerical work including filing, billing, checking, and recording information on records
Maintains a variety of statistical records; compiles and tabulates statistical data, and prepares simple statistical reports
Performs record keeping for various funds and expenditures
Maintains personnel and payroll records of departmental personnel; processes a variety of forms to initiate changes in records
Maintains inventory records of recovery evidence and detainee property, processes storage and retention schedules, and resolves record keeping errors
Orders office supplies and submits expense claims
Prepares letters, memorandums, financial reports, and other materials from oral direction, rough draft, copy, notes or transcribing machine recordings
Sorts and files documents and records maintaining alphabetical, index, and cross reference files
Receives, sorts, and distributes incoming and outgoing correspondence
Schedules appointments and various meetings
Issues, receives, types, and processes various applications, permits, and other forms
Assists in the training of new personnel

Additional duties may be required for this position.

Location: Various Police Districts throughout the City

Shifts: 1st, 2nd, or 3rd

Hours: Various (10:00 PM to 6:00 AM,6:00 AM to 2PM, or 2:00 PM to 10:00 PM)

Days Off: Rotating Days Off (There is a high probability that you will have to work weekends and holidays)

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Two years of clerical experience or an equivalent combination of education, training, and experience.

NOTE: Previous Law Enforcement experience preferred

SELECTION REQUIREMENTS

This position requires applicants to successfully pass a written test / skills assessment and complete an interview. Test results will be sent out by the Department of Human Resources after test results have been analyzed and compiled. The interviewed bidders receiving a passing score on the test and possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement. The interviewed candidate(s) receiving a passing score on the test and possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

Previous experience in law enforcement separated from service in good standing.
Previous civilian experience in law enforcement.
Previous experience with customer service via telephone or in person.
Previous experience with Microsoft Office.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Department of Human Resources

Lori Lightfoot, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted until 11:59 pm CDT on 04/11/2022.

Job Posting: Mar 21, 2022, 10:23:13 AM | Closing Date (Period for Applying) - External: Apr 11, 2022, 11:59:00 PM
BU: 01 | Salary: $44,808.00 Pay Basis:Yearly

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