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Check with seller SJ Administrative Coordinator Baltimore

Published date: April 3, 2022
  • Location: Baltimore, Maryland, United States

What You Will Do:
Administrative Coordinator

Full time, Monday-Friday 8:00am-4:30pm
Towson, MD

We are looking for a talented professional to join our team at University of Maryland St. Joseph Medical Center.

When you come to University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 224- bed suburban Towson, MD campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority.

Job Summary:
The Administrative Coordinator provides secretarial and administrative support to assigned department. Under the direction of a Manager or Director, the Coordinator is responsible for scheduling and maintaining the calendar heads of one or more designated departments, prepares correspondence and coordinates the day-to-day operations of the department.

PREPARES CORRESPONDANCE FOR DEPARTMENT CLINICAL HEAD: Drafts letters, reports, statistical data and memoranda as required. Prioritizes in order to meet deadlines when applicable. Assists with special projects, compiling materials for submission or distribution and responding to various agencies as required.
Prepares/drafts correspondence for department clinical head. Develops reports, creating and modifying programs to meet the needs of department.
PROVIDES FRONT DESK SUPPORT: Receives visitors and telephone callers, determining needs, prioritizing urgency and providing referral to appropriate individual.
Takes accurate messages and keeps department head and/or Director aware of calls that need to be returned. Reviews, sorts and distributes mail as appropriate. Maintains organized filing system to facilitate retrieval of chart and materials, assuring confidentiality of patient and employee information as well as other sensitive material.
RESPONSIBLE FOR DAY-TO-DAY OPERATION OF THE OFFICE: Maintains office supplies and equipment to maximize efficiency and maintain good stewardship of resources.
Exercises initiative, judgement and knowledge within the scope of responsibilities of administrative, procedural and managerial details in day-to-day activity of the department. Supervises office support staff, providing regular feedback regarding performance in addition to completing annual performance reviews and in coordination with Executive Director and Human Resources, issuing disciplinary action when required. Acts as liaison to Executive Council,
Directors, employees and others to communicate messages, schedule meetings and disseminate information.
TRACKS TIME AND EXPENSES: Tracks expenses for clinical head. Reconciles and processes monthly expenses. Collects and maintains timelogs for physician and employees. Processes check requests consistent with organizational policy as required.

As a team member at St. Joseph Medical Center, you’ll experience:

A supportive and collaborative work environment
A comprehensive benefits package including health, vision and dental coverage including prescription drug coverage – Tax-Free Savings Plans, Tuition Reimbursement, and generous paid time off.
Free Parking & On-Site Fitness Center
Recognition: We have a positive points recognition program designed to reward and recognize our outstanding employees; employees can also recognize their peers
On-Site Daycare

What You Need to Be Successful:

High School Diploma or GED (Required)
2 year / Associate's Degree (Preferred)
Combination of relevant education and experience may be considered in lieu of degree.
Certification / Licensure / Registration
Not Applicable – No Certification and Licensure Requirements required or preferred

Experience and Skills

2 - 4 years Administrative/clerical support for mid- to upper-level management, preferably in a healthcare
setting (Required)
2 - 4 years Proven ability to use independent judgement and function autonomously (Required)
2 - 4 years Working knowledge of medical terminology (Preferred)

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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