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Check with seller Department Assistant Newark

Published date: April 3, 2022
  • Location: Newark, New Jersey, United States

Company Description

Etsy is the global marketplace for unique and creative goods. We build, power, and evolve the tools and technologies that connect entrepreneurs with buyers around the world. Etsy, Inc.'s 'house of brands' portfolio has expanded to now include four individually distinct ecommerce brands - Etsy, fashion resale marketplace Depop, musical instrument marketplace Reverb, and Brazil-based handmade goods marketplace Elo7. As an Etsy employee, you'll tackle unique problems alongside talented coworkers committed to Keeping Commerce Human. We're large enough that you'll focus on meaningful, complex challenges, but small enough that you can make a rewarding impact.

Job Description

What’s the role?

Etsy is looking for a Department Assistant to provide executive level support for the Senior Leadership of our Product, Engineering and Legal teams.

As the Department Assistant, you will manage and maintain Leaders’ schedules, handle key department processes, and coordinate team engagement activities from All Hands to happy hours.

You will enjoy handling a wide range of administrative and executive support related tasks in a fast-paced, fluid environment that requires coordination on all fronts to keep the ship running efficiently.

This is a full-time position reporting to the Executive Assistant IV. For this role, we are considering candidates based in the US who are either remote, flex, or office-based. Etsy offers different work modes to meet the variety of needs and preferences of our team. Learn more about our flexible work options and vaccination policy here.

What’s this team like at Etsy?

Assistants at Etsy provide essential support to our Executive Team and senior leadership. From calendar management to team engagement and beyond, we wear many hats to ensure our most senior leaders and their teams operate at peak efficiency. We take pride in being a close-knit, highly collaborative team who regularly work together to learn from each other and problem solve.

What does the day-to-day look like?

Organize and manage multiple executive calendars to schedule and prioritize meetings while resolving scheduling issues

Work closely and collaboratively with leaders to keep them well-informed of company operating rhythms and responsibilities

Plan and run logistics for internal and external meetings

Coordinate social events, All Hands and other internal knowledge sharing events

Keep slack channels and distribution lists up to date

Prepare expense reports for reimbursement, and submit purchase orders, contract requests, and invoices

Coordinate domestic and international travel

Provide additional assistance as needed, including research, writing, and presentation preparation

Represent leaders with a high degree of integrity and confidentiality


Qualities that will help you thrive in this role are:
Successful track record as an executive or administrative assistant for multiple VP or SVP level executives

High comfort level with Gmail, Google Calendar, Google Apps

Experience in planning events and celebrations, both in person and in hybrid settings.

Excellent interpersonal skills with the ability to build relationships across all areas of the organization

Exercise good judgment and maintain confidentiality in a variety of situations within a fast paced environment

Enthusiastic attention to detail and faultless problem solving skills

Manage time effectively to meet deadlines

Demonstrate flexibility in a company of change with a positive demeanor

Believe and promote Etsy’s mission & Guiding Principles

Additional Information

What's Next

If you're interested in joining the team at Etsy, please send a coverletter and resume telling us why you'd be right for the position. As you'vehopefully seen already, Etsy is a place that values individuality andvariety. We don't want you to be like everyone else - we want you to belike you! So write to us and tell us what you're all about.

Our Promise

At Etsy, we believe that a diverse, equitable and inclusive workplace makesus a more relevant, more competitive, and more resilient company. Weencourage people from all backgrounds, ages, abilities, and experiences toapply. Etsy is an equal opportunity employer. We do not discriminate on thebasis of race, color, ancestry, religion, national origin, sexualorientation, age, citizenship, marital or family status, disability,gender, gender identity or expression, pregnancy or caregiver status,veteran status, or any other legally protected status. We will ensure thatindividuals with disabilities are provided reasonable accommodations toparticipate in the job application and interview process, to performessential job functions, and to receive other benefits and privileges ofemployment. While Etsy supports visa sponsorship, sponsorship opportunitiesmay be limited to certain roles and skillsets.

For U.S. roles only:
Many Etsy roles are open to remote candidates, and you'll be able to identify which ones within the location header of each job description. We're open to remote hires from all U.S. states except Hawaii and Alaska. For candidates who will work remotely from Colorado, visit this link for information related to Colorado's Equal Pay for Equal Work Act.

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