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Check with seller Attendance Secretary - High School Indianapolis

Published date: April 3, 2022
  • Location: Indianapolis, Indiana, United States

JobID: 3144

Position Type:
Secretarial/Clerical/Attendance Secretary

Date Posted:


HS Attendance Secretary

Position Purpose
To oversee and assume responsibility for the attendance process by recording accurate student attendance, organizing documentation for absences, and making referrals to the social worker when attendance concerns reach certain thresholds.

Essential Job Functions
Use student database to monitor the teacher recording of attendance.? Manually update attendance for tardy students and those leaving for appointments.
Record absence details in the student database.
Produce a daily absence list each morning.
Coordinate the automated and manual processes of contacting the guardians of absent students.
Prepare letters to guardians regarding attendance concerns utilizing mail merge function.
Produce reports from the student database regarding attendance for Coaches, Assistant Principals and Study Hall Monitors.
Enter all doctor notes into Skyward and file in student’s file.
Coordinate the referral process for students with concerning levels of absence or tardiness according to township policies.
Collaborate with social worker for student needs
Collaborate with student success team to increase student attendance rates
Cover for other Student Service office staff as needed due to breaks or absences.
Process Homework Requests for students absent for 3 or more consecutive days.
Receive and process textbook orders.
Enter attendance into Skyward for students attending field trips.
Other duties as needed.

Use standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone.

Travel Requirements
Travel to school district buildings and professional meetings as required.

Pay Rates
$14.00 - $19.71 per hour.

Work Schedule
8.0 hours per day.
200 days per year.

Knowledge, Skills and Abilities
Organizational skills.
Be receptive to guidance on job responsibilities.
Work in a positive and calming manner with students.
Work in a professional manner with all staff and students.
Ability to work and communicate well with others.
Ability to work with limited supervision.
Typing skills above 60 WPM.
Proficiency with Microsoft Office products such as Word, Excel, Skyward and Publisher.
Provide excellent customer service to parents and staff.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%

Physical Requirement Percentage of Time
Ability to stand for extended periods of time. Occasional
Ability to lift 25 pounds. Seldom
Ability to carry 25 pounds. Seldom
Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent
Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very Frequent
Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent
Ability to operate job-related equipment. Very Frequent
Ability to reach in all directions. Often

License/ Registration/ Certification



High School diploma or high school equivalency degree.


Previous experience using a student database, proficiency with Skyward and Google products, preferred.

FLSA Status: Non-Exempt

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