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Check with seller Operations Coordinator Los Angeles

Published date: April 3, 2022
  • Location: Los Angeles, California, United States

Motown Records defines, leads and drives global entertainment and culture every day. It is home to the most culturally impactful artists and partners in the world including Asiahn, City Girls, Erykah Badu, Kem, Lil Baby, Lil Yachty, Migos, Ne-Yo, The Hxliday, Tiana Major9 and Vince Staples along with Quality Control Music, Blacksmith Records and Since the 80’s.

Motown is a beacon of transformative, inter-generational success guided by forward-thinking leaders who have introduced the world to some of the most iconic songs and artists in history. From supporting the dreams of Black artists to inspiring and empowering entrepreneurs whose focus and dedication to great artists, great songs, artist development, hard-work, shattering barriers and limitless dreams are always at the heart of all that they do – Motown will always be the place where Black dreamers are supported and protected, dreams are achieved, and the sound of youth culture is cultivated around the globe.

How you’ll LEAD:
This is a newly created position to coordinate all information required for product set up of physical and digital products on various platforms such as SharePoint, Virgin Music pitch Form, and hit list requirements for our recorded music repertoire.

How you’ll CREATE:
Scheduling Tool (SharePoint)

Schedule all digital products including Spotify exclusives, TikTok snippets, eMix bundles, Preorders, Instant Gratis tracks, timed releases, and videos upon Executive approval via SharePoint in a timely and efficient manner
Schedule all physical products including CDs, vinyl, and cassettes with proper price codes and marketing territories
Collaborate with the assigned A&R/ A&R Operations, Marketing, and shared services team members to determine the proper configurations, partner terms, and correct marketing restrictions to avoid delays in delivery and Business Partner/consumer complaints for all digital audio, video, and physical products.
Coordinate with A&R, UMG Atmos team and Commercial Marketing regarding ATMOS scheduling timing and ensure proper DSPs (Apple, Amazon, Title) are selected
Work with A&R teams on final sequences and information regarding audio products such as parental advisories, cleans and N/A versions
Update new release dates in the scheduling tool and alert team members for timely release communication
Coordinate with Marketing & Shared Services to obtain UPC and ISRC codes for each configuration

Pitch Form

Gather metadata, marketing information, and assets including cover art, UPCS on each release for Virgin Music to pitch for DSP visibility, playlist placements, and commercial retail entry within the required deadline
Ensure separate forms are needed for pre-orders, instant grat and/or standalone singles, and albums/EPs.
Coordinate with Virgin Music, Production, and Marketing to obtain price codes
Distribute Pitch Form and Hitlist deadlines to Marketing and A&R for asset delivery
Verify with the Commercial Ops team that all Motown assets are delivered within the deadline


Audio distribution for advance and final audio and maintain distribution lists
Participate in weekly meetings across Motown Teams as needed.
Advise on process/procedure changes with scheduling requirements
Maintain the release dates in the Motown Operations decks and internal schedules
Ensure that all artist naming conventions are verified with all pertinent teams
Maintain established output goals and benchmarks
Publish release deadlines to all pertinent internal and external stakeholders
Manages the rush process for all Motown releases
Special projects as needed

Bring your VIBE:
You have excellent communication, organizational, and documentation skills
You are adapt easily to shifting deadlines and priorities
You are detail-oriented, confident, persistent, approachable, a critical thinker, organized, and a quick study
You are comfortable working in a team and are a self-starter
Your time management skills allow you to meet deadlines easily
You must have the ability to track and follow through on multiple concurrent projects to completion
Previous production/operations experience in the music industry, preferably at a Record Label

Perks Playlist:
Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
Paid Time Off – Paid Holidays, “Winter Break”, Summer Fridays
Student Loan Repayment Assistance
Employee Developmental Support
Annual Gym Reimbursement Package

Universal Music Group is an Equal Opportunity Employer

“All UMG employees are currently required to be fully vaccinated against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law”

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

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