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Check with seller Small Business National Executive Assistant Portland

Published date: April 3, 2022
  • Location: Portland, Maine, United States

Unum is a company of people serving people. As one of the world's leading employee benefits providers and a Fortune 500 company, Unum's financial protection benefits help protect more than 36 million working people and their families from the financial impact of illness or injury.

Unum's two distinct, but similarly focused US businesses – Unum US and Colonial Life – are each a market leader in making disability, life, accident, critical illness, dental, and vision insurance accessible in the workplace.

Headquartered in Chattanooga, Tennessee, Unum also has significant US operations in Portland, Maine and Baton Rouge, Louisiana - and over 35 field offices nationwide. Colonial Life is headquartered in Columbia, South Carolina with over 40 field offices nationwide.

General Summary:
This is a hybrid opportunity, with at least 2 days per week in the office, and 3 days at home.

The Small Business National Executive Assistant provides a broad range of administrative support across the six Small Business Hubs. The incumbent supports the Small Business Sales Directors as well as the Small Business Sales Operations team. This role requires knowledge of the local Hubs as well as Home Office structure and processes.

Principal Duties and Responsibilities

Supports Hub and Small Business Ops expense management needs, for non-salary related accounts, analyzing monthly spending, forecasting, etc. Provides expense research and resolution, being the general subject matter expert (SME) for budgetary questions. Supports region and office level management in attainment of budget goals.
Attend weekly Hub level calls, gather and analyze data to create spreadsheets, reports, and presentations
Coordinates schedules, meetings and teleconferences. Coordinates room set-up for meetings held in a Hub or the Home Office. Plans and organizes Hub events. Organizes meeting materials and communicates details as needed to key presenters.
Makes travel arrangements, organizes calendars, manages travel expenses
Creates presentations, memos, letters, manuals, agendas, and other correspondence for external constituencies on behalf of the management team.
Gathers, compiles and/or develops various operating reports, routine and adhoc, for Small Business leadership. This could involve querying various mainframe, reporting and marketing systems.
SME for system access for users, as well as generating access requests including Accountable for ensuring data integrity for users within the application.
Supports new hire onboarding including building access, system access, etc.
Completes various data entry duties to support overall sales and marketing activities.
Supports special projects or other tasks as assigned (data analysis, block roll-up, collection and presentation of data for meeting, etc.)
May perform other duties as assigned

Job Specifications

High School diploma required, Associates or Bachelors degree preferred
A minimum of three to five years experience in an administrative role (preferably for management level support) required
Excellent communication skills, both written and oral and superior organization skills
Ability to show discretion in handling confidential and sensitive information
Ability to work with varying levels of management
Ability to set priorities, meet deadlines and manage projects
Excellent customer service skills and focus
Works well in an energized team environment
Highly motivated/proactive, with an exceptionally high ability to work well independently
Good judgment and problem solving skills
Strong technology aptitude and highly proficient in all Microsoft Office programs: Outlook, Word, PowerPoint and Excel

Our company is built on helping individuals and families, and this starts with our employees. We want employees to maintain a positive balance, which is why we provide access to the benefits and resources they need to invest in themselves. From our onsite fitness facilities and generous paid time off to employee professional development programs, we are committed to helping employees live and work their best – both inside and outside the office.

Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.


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