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Check with seller Project Assistant 1- Travel & Logistics Anchorage

Published date: April 3, 2022
  • Location: Anchorage, Alaska, United States

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client’s mission unconditional.

From our roots in Alaska’s Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Project Assistant 1- Travel & Logistics

Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability

Overview:
The Project Assistant I – Travel & Logistics will report to the General Manager and is responsible for supporting and coordinatinf all travel and logistics needs for the department. Will assist project managers in coordination, tracking and documentation of travel and logistics.

Primary Responsibilities:

  • Coordinate freight shipments, entering, maintaining and updating on a regular basis
  • Work involves most of the following: verifying materials (or merchandise) against receiving documents, noting and reporting discrepancies and obvious damages, routing materials to prescribed
  • Travel arrangements over the phone or the internet, providing guidance on travel arrangements
  • Managing and processing all travel-related documentation, including payments, itineraries, visas, medical, and legal forms
  • Planning travel accommodations, booking flights, hotels, car rentals, and coordinating activities
  • Reconcile travel and logistics costs, record keeping and tracking
  • Communicate effectively with vendors, subcontractors, consultants, project managers and employees
  • Work with subsidiaries on safe work practices and training relative to transportation and logistics
  • May perform other duties and administration tasks as assigned by project managers
Supervisory Responsibilities:
N/A

Education and/or Experience:
  • Associates Degree in logistics, supply chain management or 2+ years of equivalent work experience
Knowledge, Skills, and Abilities:
  • Ability to follow protocol and implement process
  • Highly organized with high-level attention to detail
  • Must be proficient in MS Office suite of applications including Word, Outlook and Excel
  • Effective communication, including writing, speaking and interpersonal communication
  • Travel management processes, ability to work under pressure, have excellent attention to detail, must be flexible
  • Quick critical thinking and problem-solving abilities
  • Excellent customer service and client relations skills
  • Keep organization and time management skills
  • Good collaboration and team work abilities
  • Great leadership and goal-setting skills
  • Ability to work in a fast-paced environment
  • Advanced data analysis and data visualization
  • Expert inventory management
  • Ability to use computers, software and other technology for inventory and communication purposes
  • Understanding of the supply chain, including common obstacles and effective solutions
Certificates, Licenses, Registrations:
Required: Alaska Driver’s License

Preferred: Procore, Sage 300, HH2, Timberscan, Primavera, DocuSign, Outlook, MS Office/Project/Teams, Bluebeam

Security Clearance:
N/A

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear. The employee must occasionally lift and or move up to 30 pounds.

Work Environment:
90% office environment, 10% field.

Additional Details:
Subsidiary: Olgoonik Construction Services,LLC
FLSA: Non-Exempt
Requisition Nbr: 2013374

Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability

Olgoonik is an equal opportunity employer in all aspects of employment to all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, age, disability, genetic information, or veteran status. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

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