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Check with seller Medical Assistant I - Gynecologic Oncology Billings

Published date: April 3, 2022
  • Location: Billings, Montana, United States

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

You can make a difference here.

About Us
Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits
We provide a comprehensive and competitive benefits package to all full-time employees (minimum of 24 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the Employee Benefits Guide.

Magnet: Commitment to Nursing Excellence
Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

Medical Assistant I - Gynecologic Oncology

Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 0.75 = 60 hours (Non-Exempt)
Starting Wage DOE: $15.00 - $17.25/hour

Under general supervision, assists in the delivery of patient care/treatment and provides clerical and administrative support. Works collaboratively with the Physician, Non-Physician Provider, RN, LPN, and other departmental personnel to meet the physical, psychosocial, educational, and spiritual needs of the patient and family.

Essential Job Functions

  • Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
  • Prepares room, equipment and supplies as dictated by a particular examination, patient’s needs, and Billings Clinic exam and procedure room cleaning guidelines.
  • Assists with scheduling admissions, appointments, diagnostic tests, treatments, procedures, and surgery. May assist with registration and/or collection of co-pays.
  • Screens incoming telephone calls for appropriate referrals to nurse, physician and/or non-physician provider.
  • Orders and maintains clinical and office supplies and equipment as directed.
  • Maintains patient files, records and other information. Adheres to confidentiality requirements.
  • Compiles statistical data for reports as directed.
  • Attends required meetings and participates in committees as requested.
  • Receives and prepares patient for examination and treatment as directed. Obtains and records history and vital signs. May assist in preparing for minor procedures and physical exams. Charts and documents in medical record. Collects laboratory specimens as needed.
  • Cleans and disinfects equipment per Billings Clinic sterile processing guidelines.
  • Administers influenza vaccine, pneumococcal vaccines, and Td/TDAP to patients age 18 or older.
  • Provides instruction to patients as directed by physician, non-physician provider or documented in policies and procedures.
  • Performs all other duties as assigned or as needed to meet the needs of the department/organization.
  • Cross-Training on Information/ SPECIFIC Systems
  • Proficient in basic patient care and treatment, planning and evaluating according to job description and MA level
  • Competent to perform routine, non-complex aspects of patient care, treatments and procedures
  • Safe pharmaceutical handling requirements and guidelines
  • Application of personal protective equipment (PPE) for patient and staff safety
  • Computer applications
  • Analytical skills necessary to understand a variety of basic and/or routine problem scenarios associated with patient care
  • Refers more difficult problems to higher level medical assistant, nurse, supervisor or appropriate health care provider
  • Practices according to Billings Clinic MA job description, guidelines and physician judgment
  • Work is performed under the direct supervision of a physician
  • Work is performed independently in accordance with assigned schedules and operating procedures
  • Assumes responsibility for the follow-up of problem scenarios and coordinates appropriately with other MA, LPN, RN, physician and/or non-physician provider
  • Expected to prioritize all aspects of job performance
  • Demonstrates personal accountability in all facets of role responsibilities
  • Interpersonal Skills
  • Interpersonal skills which enable the incumbent to appropriately respond to a variety of patient/family requests and inquiries, to respond to inquiries from physicians, nursing staff and other health care providers, and to check for understanding, allay apprehension and enlist cooperation of the patient
  • Ability to utilize and apply PSE skills
  • Communication with patient on expectations, e.g. being late for scheduled appointment, wait times
  • Able to assist with patient service assistance needs as necessary and provide service recovery, e.g. coffee cards, lunch, gas cards
  • Work with leadership on service recovery as needed
  • Medical Terminology (available through LMS)
  • Process Improvement / Quality Assurance /Risk Management
  • Adheres to patient safety goals and standards
  • Participates in Process Improvement or Risk related activities within the department
  • Fiscal Responsibility
  • Participates in the financial viability of Billings Clinic by ensuring appropriate ensuring appropriate utilization of supplies and equipment and maximizing the flow of patients to maximize effective utilization of the physician’s/non-physician provider’s time
  • On-Call Responsibility
  • Basic laboratory specimen handling and processing (urinalysis, blood sugars, etc.)
  • Safe pharmaceutical handling requirements and guidelines
  • Demonstrate phlebotomy skills if relevant to area. Cross-trained to assist physician and/or non-physician provider with procedures
  • Administer Level I approved medications after completion of appropriate pharmaceutical courses, along with Billings Clinic injection class for Influenza, Pneumococcal, Td/TDAP
Minimum Qualifications

  • High School or GED
Additional Qualifications II (all requirements for Level I)

  • Prior to leveling up Director of Clinical Practice will verify that all requirements for next level have been met.
  • Approval of Department Manager and Supervising Physician.
  • No current disciplinary actions.
  • A minimum of six months as a level 1
  • Certified/Registered Medical Assistant required
  • Completion of all department requirements and competencies for a Level I.
  • Ability to deal with difficult situations in a mature and professional manner
  • Acts as a role model in the ability to utilize and apply Personal Service Excellence (PSE) skills
  • Analytical skills necessary to resolve non-routine problems including scheduling, registration, and prioritization.
  • Demonstrates personal accountability in all facets of role responsibilities.
  • Adheres to patient safety goals and standards
  • The following criteria could result in employee moving to a lower level and a reduction in pay:
  • Department transfers with different unit specific requirements/training.
  • Department transfers to areas with limited levels.
  • Failure to maintain requirements of certification or registrations.
  • Failure to maintain requirements and expectations of a Level II.
Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at

Billings Clinic is committed to the principles of Equal Employment Opportunity. All policies and processes are designed toward achieving fair and equitable treatment of all employees and job applicants. Employees are encouraged to discuss any concerns they have in this regard with their immediate supervisor and/or the Vice President People Resources. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, creed, religion, national origin, gender, gender identity, sexual orientation, age, marital status, genetic information or disability.

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