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Check with seller Project Coordinator Indianapolis

Published date: April 3, 2022
  • Location: Indianapolis, Indiana, United States

Position: Project Coordinator

Location: Indianapolis, IN; Fort Washington, PA; or Fully Remote for the right candidate

Primary Duties and Responsibilities

  • Point of Contact for several client departments regarding the congress registration process for client attendees
  • Overall program coordinator of the attendee allocation system Javelin
  • Act as technology lead and coordinate and collaborate between platform developers & client points of contact with institutional knowledge of overall program, process, enhancements & efficiencies
  • Manage updating and collating global congress calendar and department point of contacts, POC’s
  • Prepare and run reports from the registration system
  • Accurately maintain allocation data, manage changes, manage additions and cancellations
  • Manage quality control checks for all attendee and system data
  • Document standard operating procedures for departmental efficiencies and infrastructure.
  • Provide feedback and input to ensure interdepartmental efficiency and process consistency
  • Collaborate with key operational preferred vendors
  • Attendance & contribution at team meetings
  • Accurate written & verbal communications
  • Comply with all Client and Ashfield Event Experiences policies and procedures, including those relating to Health & Safety
  • Comply with all Client and Ashfield Event Experiences privacy & security protocols
  • Achieve all Client Service Level Agreements (SLAs) for all events
  • Develop and apply a good understanding of Client business and products
  • Understand and apply the company’s Vision and Values at all times
Position Requirements
  • Alignment with Client’s core values
  • Bachelor’s degree or equivalent work experience
  • skills in data analysis, reporting, and process improvement
  • Collaborative approach to working with internal teams.
  • Strong written, verbal and interpersonal communication.
  • Ability to work Autonomously
  • Ability to work accurately with a sense of urgency.
  • Ability to successfully manage stress in a fast-pace environment and under tight deadlines.
  • Proficiency in Microsoft Office products: O365, Outlook, Word,
  • Intermediate/Expert level skill in MS365 Excel and PowerPoint
  • Knowledge of the meeting and incentive travel industry a plus
  • Travel may be required to an Ashfield or client office on occasion
Equal Employment Opportunity
Ashfield Event Experiences is committed to Equal Employment Opportunity. It is the policy of the Company to encourage and support equal employment opportunity for all associates and applicants without regard to sex, race, age, color, ancestry, religious creed, national origin, pregnancy, physical or mental disability, medical condition, marital status, political affiliation, sexual orientation, individual genetic information, disabled veteran, Vietnam Era Veteran Status, or any other characteristic protected by law.

Americans with Disabilities Act
Applicants as well as employees who are, or become, disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

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